Navigating the UK’s immigration system can be a complex process, particularly when it comes to securing the right to work or study in the country. A Certificate of Sponsorship (CoS) is one of the most essential components for anyone applying for a work or study visa in the UK. It confirms that a licensed sponsor (an employer or an educational institution) has offered you a job or a place of study. In this guide, we will explore everything you need to know about Certificates of Sponsorship (CoS), how they work, and how 1 Absolute Advisor can assist you with the entire process.
If you’re looking to sponsor an international employee or student, or if you’re applying for a visa yourself and need guidance, we are here to help. At 1 Absolute Advisor, our team of experienced immigration lawyers can walk you through the CoS process, ensuring that you meet all the necessary requirements. Contact us today for a consultation and start your journey to success in the UK!
What is a Certificate of Sponsorship (CoS)?
A Certificate of Sponsorship (CoS) is an electronic document that is essential for visa applicants who are seeking to work or study in the UK. It is issued by a UK-based sponsor, which can be either an employer or an educational institution, to confirm that they have offered a job or place of study to a suitable and genuine migrant.
The CoS is a crucial part of the application process for various types of UK visas, such as the Skilled Worker Visa, Temporary Worker Visa, and Student Visa. Without this document, it is not possible to proceed with the visa application.
The key information contained in a CoS includes:
- Applicant Details: Personal information of the candidate such as their name, nationality, and date of birth.
- Sponsor Details: Information about the UK employer or educational institution providing the sponsorship.
- Job or Course Details: The role or study program being offered, including job title, salary, job description, and dates.
- CoS Reference Number: A unique reference number used to link the CoS to the applicant’s visa application.
By issuing a CoS, the sponsor is confirming that the applicant meets the criteria for the visa they are applying for. This includes ensuring that the job offered meets the skill level and salary requirements or that the course is suitable for a genuine study purpose.
Types of Certificates of Sponsorship (CoS)
There are two main types of CoS: Defined CoS and Undefined CoS. The type of CoS required depends on the applicant’s circumstances, including where they are applying from and the type of visa they are applying for.
Defined CoS
A Defined CoS is required for applicants applying for the Skilled Worker Visa from outside the UK. These certificates are specifically for overseas workers who have received a job offer from a licensed UK employer. To apply for a defined CoS, the sponsor must submit the request through the Sponsorship Management System (SMS). Once approved, the sponsor can issue the CoS to the applicant, who can then apply for their visa.
Typically, defined CoS applications are processed quickly, usually within one working day, unless UK Visas and Immigration (UKVI) requires additional information.
Undefined CoS
An Undefined CoS is used for applicants who are already inside the UK, or for those applying for other visa types such as Temporary Worker visas. For organizations, when applying for a sponsor license, it’s necessary to estimate the number of Undefined CoS that will be needed in the first year. This estimation is based on factors such as the organization’s size, the number of workers, and the type of business. It is possible to request more Undefined CoSs throughout the year if the initial allocation is not sufficient.
How to Get a UK Certificate of Sponsorship?
To issue a CoS, you must be a licensed sponsor. This means your organization needs to have a Sponsor Licence from UK Visas and Immigration (UKVI) and access to the Sponsorship Management System (SMS). Sponsors are also required to maintain compliance with the regulations set by UKVI. If you meet these criteria, you can proceed with requesting a CoS for your employee or student.
Apply for a Defined CoS
- Log in to SMS: Use your Level 1 or Level 2 user access to log into the Sponsorship Management System (SMS).
- Select “Defined CoS”: Under the “Workers” section, choose the option to apply for a Defined CoS.
- Fill in the Required Details: Enter the number of CoS needed and provide detailed information about the job, salary, job description, and other required information.
- Review and Submit: Double-check the information for accuracy before submitting your request.
- Wait for Approval: The CoS application is typically processed within one working day unless additional checks are needed.
Creating and Assigning a CoS
Once you grant a CoS, you must assign it to the individual, who will use it to apply for their visa. You can complete this process through SMS.
- Log in to SMS: As a Level 1 or Level 2 user, log into the system.
- Create and Assign CoS: From the “Workers” screen, select “Create and Assign”. Then select “Create a New Single Certificate”.
- Enter Applicant Details: Provide the candidate’s details and save the information.
- Assign the CoS: Review the details and assign the CoS to the individual.
- Pay the Fees: Pay the necessary fees, including the CoS fee and the immigration skills charge (if applicable).
- CoS Issuance: The CoS will then be issued, and a unique reference number will be generated.
What Documents Are Required for the Certificate of Sponsorship?
Although you don’t need physical documents to apply for a CoS, you must provide the following details in the application form:
- Employment Information: Job title, salary, employment dates, and a detailed job description.
- Job Requirements: Whether the job meets the skill level and salary threshold as set by UKVI.
- Occupation Code: The appropriate occupation code for the job position being offered.
- Proof of Sponsorship: Confirmation that the sponsoring employer is licensed to issue CoSs.
Certificate of Sponsorship (CoS) Allocation
When your organization first applies for a sponsor license, UKVI will ask you to estimate how many Undefined CoSs you will need for the upcoming year. This allocation is based on your organization’s size, workforce, and the type of work being sponsored.
The CoS allocation is valid for one year and must be used within that period. If your organization does not use all of its allocated CoSs, they will be removed from the allocation at the end of the year.
Can You Request to Increase the CoS Allocation as an Employer?
Yes, if you find that your initial allocation is insufficient, you can request an increase via the SMS. You will need to justify your request and provide supporting evidence, such as the reasons why more workers are required, the growth of your business, or an increase in your hiring needs.
Certificate of Sponsorship Costs
The costs associated with issuing a CoS can vary based on the type of visa and the nature of the sponsorship. Below are the standard CoS fees:
- Skilled Worker Visa CoS: £239 per CoS
- Temporary Worker Visa CoS: £25 per CoS
- International Sportsperson (over 12 months): £239
- International Sportsperson (12 months or less): £25
Additionally, the Immigration Skills Charge may apply:
- Small or Charitable Sponsors: £364 for the first year and £182 for each subsequent six-month period.
- Medium or Large Sponsors: £1,000 for the first year and £500 for each additional six months.
How Long Does It Take to Get a Defined Certificate of Sponsorship?
Typically, a Defined CoS is processed within one working day. However, if additional information or checks are required by UKVI, the process could take longer.
Making Changes to a Certificate of Sponsorship Once Assigned
If you discover any errors in the assigned CoS, such as incorrect job details, you can add a sponsor note for minor corrections. However, for more significant changes, such as an incorrect job role or salary, you must cancel the original CoS and issue a new one.
Cancelling an Issued Certificate of Sponsorship
If an employee leaves, changes their job, or moves to a different employer, you must cancel their CoS. This must be done within 5 days of the change. An employee can only hold one live CoS at a time, so it’s important to cancel the original CoS before issuing a new one.
FAQs about Certificate of Sponsorship (CoS) UK
1. What is a Certificate of Sponsorship (CoS)?
A CoS is an electronic document confirming that a UK employer or educational institution has offered a genuine job or place of study to a foreign applicant. It is a requirement for the visa application process.
2. Do all UK visa types require a Certificate of Sponsorship?
No. Only certain visas like the Skilled Worker Visa, ICT Visa, and Student Visa require a CoS. Youth Mobility Visa and Graduate Visa applicants do not need one.
3. How can I apply for a Certificate of Sponsorship as an employer?
First, you must apply for a sponsor license from UKVI. Once you have this, you can use the Sponsorship Management System (SMS) to request and assign a CoS to a worker or student.
4. Can the CoS allocation be increased if needed?
Employers can request additional CoS through the SMS if their initial allocation is used up or if the business needs to sponsor more individuals. You will need to provide a justification for the request.
1 Absolute Advisor has helped numerous organizations and individuals successfully navigate the CoS process and secure the appropriate visas for international talent and students. Our team provides expert advice tailored to your specific needs, ensuring compliance with UK immigration law. Contact us today to learn more about how we can assist with your Certificate of Sponsorship (CoS) needs and streamline your visa application process.